HOA COMMUNITY MGT GROUP - Please feel free to look at our website, which will provide you with a full background profile of our company and services. Our team of licensed Property Managers and certified Association Managers have the experience in all facets of property management to assist and lead your association to success. You may contact us for additional information via our website or by phone.
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Services listAvailable Services |
Full Service Management Details For:
Please print out file for details on Full Service programs.
Full Service Residential Mgt...
- Financial Residential & Commercial...
- Full Service Commercial...
CUSTOM MANAGEMENT OPTIONS:
Whether you are considering a professional management company for your association, or need
only financial management, please feel free to give us a call. We are available to discuss your
management needs and to assist you with a customized management plan.
MEET OUR PROFESSIONAL MANAGEMENT TEAM:
Our management team is comprised of licensed Property Managers specifically trained in
association management, who take great pride in delivering excellent service to our customers.
FINANCIALS – PERMANENT RECORDS – ADMINISTRATION:
- · Develop and administer Annual Budget
Assistance with development of Long Term Budget
· Monthly Financial Report to the Board
Bank reconciliation
Owner balance report
Balance sheet
Budget comparisons
Income & Expense report
Customized reports also available to meet Board’s needs
· Manage individual association bank account(s)
No outsourcing of Accounts Receivable / Accounts Payable
Maintain permanent records of all financial transactions
· Annual Financial Report to Association members
· Billing & collection of Association dues and fees:
Monthly delinquency notices
File liens, Summary Judgments, Facilitate contact with collections agent or attorney
Credit card / Debit card payments
· Facilitate submission of annual state and federal income tax returns
· Maintain appropriate insurance coverage & records
· Maintain current owner records
· Facilitate annual financial audit
· Serve as contact to realtors & closing attorneys
Collect dues on sold homes & update association records
· Serve as Registered Agent for Association:
Receive all legal notices on behalf of Association
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COVENANT ENFORCEMENT - OWNER COMMUNICATIONS:
· Community inspections on weekly or bi-weekly basis
· Proactive enforcement of community restrictive covenants
Manage owner inquiries & respond within 24 hours
Monthly report of written owner correspondences to Board
· Facilitate Association mailings
Annual Meeting Notices
Community Memos
Community specific “Welcome” packet to all new owners
ARCHITECTURAL CONTROL:
· Association-specific Architectural Request Form provided
On-line access to ARC Forms / On-line submission of requests
Facilitate all ARC Requests and notices of approval or denial
Maintain ARC records - Monthly report to Board
Prepare & mail approval / denial notice to owners
MAINTENANCE SERVICES:
· Supervise, hire, pay and discharge contractors
· Maintain serviceability of clubhouse & other association facilities
Schedule owner & association functions / Seasonal openings & closings
· Maintain serviceability of recreational facility & private gates, including:
Access, code updates, transmitters to owners, repairs
Distribute pool keys / badges / access cards to members
· Schedule / monitor utility repairs on common property
· Assist with permits, taxes & any necessary legal actions
ANNUAL MEETINGS:
· Schedule & Facilitation of Annual Meeting
Annual Meeting Notice to members
HOA BOARD:
· Board Meeting attendance / assistance
Number of attended meetings negotiable
· Assist Board in interpretation & application of:
Restrictive Covenants & By-Laws
Resolution of association concerns & issues, enforcement issues
· Apprise & assist Board with resolution of issues & concerns as they arise
We hope that you have found this information helpful and look forward to hearing from you soon.
The attached Management Brochures ( PDF ) may be viewed and printed to assist you in developing a management plan to fit your association’s needs. Whether you are looking for Financial Management, Full-service Management, or something in between, we are available to assist you in customizing a management plan and putting our team to work for you.
